Assessing Responsible Business Conduct (RBC) for a Commercial Company and Farmer Organization (FO)

 

IUCN Tanzania – RESET Project

RfP Reference: IUCN-2025-02-P05042-01

Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.

REQUIREMENTS

A detailed description of the services and/or goods to be provided can be found in Attachment 1.

CONTACT DETAILS

During this procurement, i.e., from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your proposal.

IUCN Contact: geoffrey.munene@iucn.org

PROCUREMENT TIMETABLE

This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).

DATE	ACTIVITY
10/02/2025	Publication of the Request for Proposals
21/02/2025	Deadline for submission of proposals to IUCN (“Submission Deadline”)
25/02/2025	Planned date for contract award
25/02/2025	Expected contract start date

Please email the IUCN contact to express your interest in submitting a proposal by the deadline stated above. This will help IUCN keep you updated regarding the procurement.

COMPLETING AND SUBMITTING A PROPOSAL

Your Proposal must consist of the following four separate documents:

• Pre-Qualification Information (see Section 4.3 below)
• Technical Proposal (see Section 4.4 below)
• Financial Proposal (see Section 4.5 below)

Proposals must be prepared in English.

Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder’s name is the name of the company/organization on whose behalf you are submitting the proposal, or your own surname if you are bidding as a self-employed consultant. Your proposal must be submitted in PDF format. If attached files are too large for a single email, you may submit multiple emails suitably annotated, e.g., Email 1 of 3.

IMPORTANT: Submitted documents must be password-protected so they cannot be opened and read before the submission deadline. Use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. Do not email the password before the submission deadline.

Eligibility

Contracts shall not be awarded to applicants which, during the procurement procedure, are subject to a conflict of interest.

Technical Proposal

The technical proposal must explicitly and separately address each of the criteria stated below, quoting the relevant criteria reference number (left-hand column).

Description	Information to Provide	Relative Weight
1.The conceptual and methodological approach	Description of the conceptual and methodological approach to be used	60%
2. Relevant competencies and experience	Team profile, qualifications, and experience in RBC, business, and human rights	40%

TOTAL: 100%

Financial Proposal

• The financial proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.
• Include all costs (insurances, taxes, fees, expenses, etc.).
• IUCN will withhold 5% of the professional fee charged as withholding tax payment.
• All rates and prices must be in USD.

Description	Quantity	Unit	Price	Total Price
Daily subsistence costs (meals and accommodation)
Transportation costs
Professional fees
TOTAL

Evaluation of Proposals

Technical Evaluation: Proposals will be scored from 0 to 10 for each criterion, with ‘0’ as low and ‘10’ as high. Proposals that receive a score of ‘0’ for any criterion will not be considered further.

Total Score Calculation:

• Technical: 70%
• Financial: 30%

The contract will be awarded to the bidder whose proposal achieves the highest Total Score.

Conditions for Participation

To participate, you must:

• Be free of conflicts of interest.
• Be registered on the relevant trade register.
• Be in full compliance with social security and tax obligations.
• Not have been convicted of offenses related to professional conduct, fraud, corruption, money laundering, or other illegal activities.
• Submit only one proposal (individually or as a partner in a joint venture).

Confidentiality and Data Protection

IUCN follows the General Data Protection Regulation (GDPR). Proposals will be treated confidentially and retained for 10 years for audit purposes.

Complaints Procedure

If you have a concern regarding this procurement, please contact procurement@iucn.org. Your complaint will be treated confidentially.

Contract

The contract will be based on IUCN’s template in Attachment 3. Terms are non-negotiable but may be amended based on donor requirements.

About IUCN

IUCN is a global union of governments and civil society organizations promoting conservation and sustainable development. Headquartered in Switzerland, IUCN operates in over 50 countries.

For more information:

• Website: www.iucn.org
• Twitter: @IUCN

Attachments

• Attachment 1: Terms of Reference
• Attachment 2: Declaration of Undertaking
• Attachment 3: Contract Template

How to Apply

Step 1: Acquire tender documents.

Step 2: Review requirements.

Step 3: Prepare and complete your proposal.

Step 4: Submit your proposal by 21/02/2025 to geoffrey.munene@iucn.org.

Important Dates:

• Tender Release Date: 10/02/2025
• Submission Deadline: 21/02/2025
• Starting Date: 25/02/2025

For inquiries, contact: Geoffrey Munene Procurement Assistant, IUCN ESARO Email: geoffrey.munene@iucn.org