Job Vacancy Announcement - Legal and Human Rights Centre (LHRC)

 

Position: Accounts Assistant cum Office Administrator

Duty Station: Arusha

Closing Date for Application: 22nd October 2023

Expected Start Date: 1st November 2023

Organization Overview

The Legal and Human Rights Centre (LHRC) is a Tanzanian human rights advocacy organization founded in 1995. LHRC is a non-governmental, voluntary, nonpartisan, and not-for-profit sharing organization aimed at empowering and enlightening Tanzanians about their legal and human rights. LHRC operates from four offices, including the head office in Kijitonyama, Dar es Salaam, a model legal aid office in Kinondoni, Dar es Salaam, and two sub-offices located in Arusha and Dodoma Regions.

Position Overview

The Accounts Assistant cum Office Administrator is a pivotal role responsible for supporting the financial and administrative functions of LHRC's Arusha Sub Office. This position involves handling a variety of accounting tasks while also managing office administrative duties to ensure the smooth operation of LHRC in Arusha.

Duties and Responsibilities

Financial Duties:

• Monitor and manage petty cash transactions and reconciliation.
• Maintain accurate and up-to-date financial records.
• Timely liquidation of petty cash and ensure all payments are supported with proper documents in accordance with Organization policies and Country laws.
• Verify and rectify inconsistencies in petty cash financial records.
• Assist in budgeting and forecasting processes for the Sub-Office.
• Prepare and present regular financial reports to senior accountants as required.
• Timely payment to suppliers in accordance with organization policies.
• Liaise with the Accountant for coordination and support of the annual external audit and periodic internal audits.
• Support month-end and year-end financial statements close out process.
• Input financial data into accounting software or spreadsheets.
• Collaborate with Accountant to successfully execute various accounting tasks.
• Ensure confidentiality and security of financial and administrative documents.

Administrative Duties:

• Manage office supplies and equipment, and order as needed.
• Assist in scheduling appointments, meetings, and travel arrangements.
• Coordinate office maintenance and repairs.
• Liaise with Procurement unit at HQ for all Sub Office procurement needs.
• Maintain an asset register at the Sub-Office and monitor their conditions and movements.
• Assist in all Sub office logistics and report to the Administration Officer at HQ.
• Ensure the office working environment is clean and safe at all times.
• Support HR functions such as recruitment, onboarding, and documentation.
• Maintain organized and accessible electronic and physical files.
• Communicate with vendors, clients, and employees professionally and promptly.

Minimum Qualifications Required

To be considered for this position, candidates must meet the following eligibility criteria:

• At least two (2) years' working experience as a finance or accounting assistant.
• Bachelor's degree in accounting and finance or any relevant field.

Required Knowledge, Skills, and Abilities

• Thorough knowledge of basic accounting procedures.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
• Awareness of NGOs operations.
• Familiarity with financial statements basics.
• Some experience with general ledger functions and the month-end/year-end financial statement close-out process.
• Proficiency in accounting software and MS Office applications.

• HOW TO APPLY

  Please apply  sending your cover letter and Updated CV to  recruitment@humanrights.or.tz

  Your  cover letter and up-to-date CV should be a  single document, addressing how you meet the requirements of this role. No telephone inquiries. Only shortlisted candidates will be contacted

  Closing date: Sunday, Sunday, 22nd October 2023– midnight